Expensify Classic Plan Types and Pricing

Expensify Classic offers different plan types depending on whether you’re tracking expenses individually or managing a team. This guide explains Individual workspace plans (Track and Submit) and how they differ from Group workspace plans.

Note: Track and Submit plans are available only in Expensify Classic. New Expensify uses Collect and Control plans for all workspace types.

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Expensify Classic Individual Workspace plans

Individual workspaces are designed for personal expense tracking and individual use cases. Expensify Classic offers two Individual workspace plans:

• Track Plan: For individuals who want to track personal expenses
• Submit Plan: For individuals who need to submit expenses to an employer or client

When to use Individual vs Group workspaces in Expensify Classic:

• Use an Individual workspace if you’re managing your own expenses without team collaboration
• Use a Group workspace if you’re managing expenses for a team, need multiple approvers, or require accounting integrations

If you need Group workspace features like Collect or Control plans, see the main Expensify Plan Types and Pricing article.

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Expensify Classic Track Plan

The Track Plan is ideal for individuals who want basic expense tracking without submitting to others. This plan is available only in Expensify Classic.

Who it’s for:

• Self-employed individuals tracking business expenses
• People managing personal expenses for budgeting
• Anyone who wants to organize receipts without team features

Key features:

• Unlimited receipt storage
• Basic expense categorization
• Manual expense entry
• Export to spreadsheet

Pricing: Free for basic features

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Expensify Classic Submit Plan

The Submit Plan adds features for individuals who need to submit expenses for approval or reimbursement. This plan is available only in Expensify Classic.

Who it’s for:

• Employees submitting expenses to their company
• Contractors submitting expenses to clients
• Anyone who needs approval workflows

Key features:

• Everything in Track Plan
• Unlimited SmartScans (receipt scanning with automatic data extraction)
• Expense report submission
• Approval workflows
• Reimbursement tracking

Pricing: Monthly subscription (prepaid for 30 days of unlimited SmartScans)

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Expensify Classic Group Workspace plans

Group workspaces in Expensify Classic use the Collect and Control plans, which offer team collaboration, advanced approvals, and enterprise integrations.

For full details on Collect and Control plan features and pricing, see the main Expensify Plan Types and Pricing article.

Key differences from Individual workspaces:

• Multiple team members with different roles
• Advanced approval workflows
• Accounting system integrations (QuickBooks, Xero, NetSuite, Sage Intacct)
• Bank account connections and ACH reimbursements
• Company card integrations

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Legacy pricing in Expensify Classic

If your Expensify Classic workspace was created before April 1, 2025, you may be on a legacy pricing structure that differs from current plan pricing.

How to check if you’re on legacy pricing in Expensify Classic:

1. On web, hover over Settings and click Workspaces.
2. Select your workspace.
3. Click Subscription to view your current pricing.

If your pricing doesn’t match the current Collect or Control rates, you’re likely on a legacy plan.

Need help understanding your bill? Contact Concierge or your Account Manager for details about your specific pricing structure.

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How to change your Expensify Classic plan

You can upgrade or downgrade your workspace plan anytime based on your needs.

To change an Individual workspace plan in Expensify Classic:

• On web:
  1. Hover over Settings and click Workspaces.
  2. Click Individual, then select your workspace name.
  3. Click Overview and select Switch under your desired plan.
• On mobile:
  1. Tap the hamburger menu (three lines) in the top-left corner.
  2. Tap Settings.
  3. Tap View All under your workspace.
  4. Select your workspace under the Individual tab.
  5. Tap Current Plan.
  6. Tap Switch next to the plan you want.

To change a Group workspace plan in Expensify Classic:

• On web:
  1. Hover over Settings and click Workspaces.
  2. Click Group, then select your workspace name.
  3. Click Overview and select Switch under your desired plan.
• On mobile:
  1. Tap the hamburger menu in the top-left corner.
  2. Tap Settings.
  3. Tap Workspaces, then select your workspace.
  4. Tap Current Plan.
  5. Tap Switch next to the plan you want.

For full details on Collect and Control plan features, see the main Expensify Plan Types and Pricing article.

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FAQ

What’s the difference between Individual and Group workspaces in Expensify Classic?

• Individual workspaces: For personal expense tracking by one person. Uses Track or Submit plans. Available only in Expensify Classic.
• Group workspaces: For team expense management with multiple members. Uses Collect or Control plans with features like approval workflows, accounting integrations, and team collaboration. Available in both Expensify Classic and New Expensify.

How do I know which workspace type I have in Expensify Classic?

1. On web, hover over Settings and click Workspaces.
2. Your workspaces are organized into Individual and Group sections.
3. Check which section contains your workspace.

Can I upgrade from an Individual workspace to a Group workspace in Expensify Classic?

Yes. You can create a new Group workspace and choose either the Collect or Control plan:

1. On web, hover over Settings and click Workspaces.
2. Click Group at the top.
3. Click New Workspace.
4. Select your desired plan (Collect or Control).

Your Individual workspace will remain separate unless you manually migrate expenses or delete it.

Do I need a monthly subscription for SmartScans in Expensify Classic?

• Individual workspace Submit Plan: Yes, you need a monthly subscription for unlimited SmartScans.
• Group workspace (Collect or Control): No, all Group workspace members automatically have unlimited SmartScans included in their plan.

Will I be charged for a monthly subscription even if I don’t use SmartScans in Expensify Classic?

Yes, the Submit Plan subscription for Individual workspaces is prepaid and not usage-based. You’ll be charged regardless of activity. If you don’t need SmartScans, consider downgrading to the free Track Plan.

Are Track and Submit plans available in New Expensify?

No, Track and Submit plans are available only in Expensify Classic Individual workspaces. New Expensify uses Collect and Control plans for all workspace types.